As
last week came to an end I finally got around to looking at the calendar for
the following month. After filling in a few other plans I surveyed my schedule
which is when I realized how quickly the next stated meeting was approaching… I
really don’t like it when the stated meeting is on the first of the month. So,
after a long summer respite, I found myself behind on preparations for the
lodge. To say that I kicked things into overdrive would be an understatement as
the notice was yet to be completed, the minutes were in shambles, and the bill
summaries had yet to be completed.
Fortunately
or unfortunately, I have been in this situation many times before and getting some
of these things done quickly has become a somewhat regular occurrence. So,
first thing on the list was to get the notice done. I know where to look for
all of the information and the messages are pretty cut and dry so this was
completed quickly.
Since
there was little time to spare I had to forego my usual submission to Staples
so the printer at the office was working overtime. Address labels were next
which just take time even when working at a fast pace. Stuffing everything made
for a long night but it was finally done. Of course, the completion of the notice
also coincided with updating both online databases. Yes, we are still dealing
with this issue.
The
minutes and bill summaries are simply a matter of recording all of the notifications
and occurrences which are then put into a specific format. While it takes a
little time making sure that everything is done correctly, it is a rather painless
process that can be accomplished quickly. By the time the weekend had descended upon us, all of the necessary items were either completed or updated.
Last night, a few more updates were made and a call-em-all was scheduled. All
caught up… for now.
Now
it is simply a matter of pulling together the other materials that I need for
the meeting and making sure that everything is ready and in order for when I
have to speak to the brethren. All the petitions, communications, and various
other pieces of paper are ready to go. All that remains is to reconnect with
many of the brethren tomorrow night and beginning planning for the October
stated meeting. After all, I don’t want to find myself in the same position
next month!