Some Meetings Sneak Up On You

As last week came to an end I finally got around to looking at the calendar for the following month. After filling in a few other plans I surveyed my schedule which is when I realized how quickly the next stated meeting was approaching… I really don’t like it when the stated meeting is on the first of the month. So, after a long summer respite, I found myself behind on preparations for the lodge. To say that I kicked things into overdrive would be an understatement as the notice was yet to be completed, the minutes were in shambles, and the bill summaries had yet to be completed.

Fortunately or unfortunately, I have been in this situation many times before and getting some of these things done quickly has become a somewhat regular occurrence. So, first thing on the list was to get the notice done. I know where to look for all of the information and the messages are pretty cut and dry so this was completed quickly.

Since there was little time to spare I had to forego my usual submission to Staples so the printer at the office was working overtime. Address labels were next which just take time even when working at a fast pace. Stuffing everything made for a long night but it was finally done. Of course, the completion of the notice also coincided with updating both online databases. Yes, we are still dealing with this issue.

The minutes and bill summaries are simply a matter of recording all of the notifications and occurrences which are then put into a specific format. While it takes a little time making sure that everything is done correctly, it is a rather painless process that can be accomplished quickly. By the time the weekend had descended upon us, all of the necessary items were either completed or updated. Last night, a few more updates were made and a call-em-all was scheduled. All caught up… for now.

Now it is simply a matter of pulling together the other materials that I need for the meeting and making sure that everything is ready and in order for when I have to speak to the brethren. All the petitions, communications, and various other pieces of paper are ready to go. All that remains is to reconnect with many of the brethren tomorrow night and beginning planning for the October stated meeting. After all, I don’t want to find myself in the same position next month!

Sunday Search: Putting Names To Faces

When my wife and I were figuring out our schedule for the weekend we knew that we wanted to get together with my parents before they left for a little warm weather vacation next week. Fortunately, despite some other changes to our plans, everything worked out and we spend yesterday afternoon together. More importantly, our son spent some time with his grandparents.

It was supposed to be one of our usual get togethers over lunch and then back at the house to catch up on things (even though I talk with them every few days). It is a nice relaxing time. However, I decided to change things up a bit yesterday when, because the thought popped into my head, I decided to pull out the photo album sent to me months ago (maybe over a year at this point) and flip through the pages with my mom. We did a quick scan before lunch noting some of the relatives I knew, many that I didn’t, and, oddly, some that I recognized but my mom didn’t.

This was a long overdue project and after lunch, toward the middle of the afternoon, we revisited the photos but this time we took a closer look and I had post it notes in hand to record the names. After flipping through a few of the pages and not being able to put a name to a face on a few occasions, we peeled back the plastic and carefully pulled up the pictures from the paper in the hope that there might be some information on the back. While this didn’t always work, there were a few times when it did and it allowed us to put a few more pieces together.

What we couldn’t figure out immediately was the handwriting on the backs of the photos until one of the last pictures had the simple words inscribed on it “My Mother” which means that my grandfather labeled many of the photos that we had been looking at over 30 years ago. It was one of those things that we didn’t expect but glad that we figured out. What was also nice was the fact that I have done so much on the family tree because there were a few times when only first names were known or ‘that was her or his daughter.” By having much of the tree completed, I can write down the bits of information now and put the pieces together later.

Hopefully, this is the first of many times when I can sit down with my mom and put faces to names. There are a number of other loose photos and albums stored in drawers at their house and I am eager to flip through them and finally pull together a visual history of the family in addition to the information that we already have. Who knows, maybe I can even discover something new. But, for now, it is back to the current album where I can now write (with an archival pen of course) on the backs of the photos the names of the faces on the front.   

Moving Day Recovery

As soon as we got out of bed yesterday the long and hectic day started. We had a lot of appointments scheduled and, needless to say, a lot of work ahead of us. Yesterday was moving day and that was not the only task that needed to be accomplished… we also had an ADT consultation in the morning, Raymour & Flanigan delivering furniture by noon, and the cable company coming out to the house to get our phone, internet, and cable up and running by the end of the day. While I was taking care of those tasks, my wife was at work, our son was at daycare, and my parents were supervising the sluggish movers.

With all of these things set to a certain schedule, my wife and I got up a little earlier than usual, got our son ready for ‘school’ and were about to head out the door when my parents arrived. Actually, while my wife was changing, feeding, and generally getting our son ready, I was busy finishing up the remaining packing around the house and making sure that every box we purchased was being used. By the time I stopped to take a breath we must have had over 100 boxes stacked in the various rooms all labeled with their new locations at our home.

By the time I finished putting things aside, closing off all the rooms that the movers didn’t need to address, and coordinating the day with my parents I was already behind schedule and ADT was calling just as I was about to get in the car and head over to the house. Fortunately, the woman with whom I was working was very understanding of the situation and had the patience to wait for me until I arrived about 15 minutes after our originally agreed upon appointment time. Just before we completed the walk through of the house for the quote, the furniture arrived and we officially began the transformation from house to home.

ADT left shortly thereafter and, just like it was planned, the cable company arrived and began work immediately. Thankfully, I remembered to bring a television, my laptop, and a phone with me that morning to test. By mid afternoon, all the furniture was in place, the cable, internet, and phone were up and running, and I already had the quote from ADT in hand. All that was left was waiting for the lackadaisical movers to arrive.

Needless to say, we were not happy with how long it took the moving company to get things done. While I did get them to move a bit faster upon arrival it still took them until 8:30 to get things done, close up the truck, and leave all of their trash behind (I will be checking for damage over the next few days). Today was largely spend cleaning up after them and moving many of the clearly labeled boxes into the correct rooms. But, the important thing, regardless of the issues that we encountered, is the fact that we are now home! Let the recovery begin.

Last Minute Notice

Sometimes we all forget about things until the last minute and we have to rush to get them done. It happens to all of us at one point or another. This was the case when I was finishing up some work on my computer late on Friday night when I realized that we had not finalized the lodge notice for the month. With all of the end of the year things that we have been working on is simply slipped our minds and was in limbo for much of the holiday season.

Thankfully the stated meeting was postponed for a week due to the holiday so we still had a little bit of time to get it done. We had both dropped the ball on this one but, fortunately, there was still enough time to pick it up and make the play. By 8am the following morning, we had a rough draft in place and I was able to edit and update the content that I needed to add. This was with no help from my lodge email which decided not to allow attachments during the process. By noon, everything had been finalized and the notices were being printed.

Of course, now that we had gotten it done and had arranged for a time to meet at the lodge to get all the mailings put together, the next bumps in the road presented themselves. On my way to Ardmore I had to take a quick detour to Staples to pick up stamps and envelopes as I have been unable to find the time to get the stamped and addresses envelopes from the post office. I guess a couple more steps won’t hurt us.

We got to the lodge in the mid afternoon and shortly after arrival I pulled out the address labels and noticed another step that we would have to take this month. Normally I go through the list beforehand and cross off all the brothers that get the notice emailed to them… when I looked at the labels it was clear that this had not been done and so I had to go by memory crossing off names that I was certain would receive the electronic version.

Even with all the extra steps we came together and got all the mailing done in under an hour. Not too bad and still faster than when I have to do it myself. Not a great way to start the New Year but at least it got done and it will make the rest of the year seem that much smoother. At least that is the hope.