Mortgage Monday: House Files

When we first made an offer on the house one of the contingencies that we put in the contract was to have all the files related to the property. Given the simple fact that the people from which we were buying the property are the ones that built it (the former owner was actually the contractor for the house) and I had seen him produce the paperwork during the inspection process, I knew that the files would be thorough and we would be able to really know all the details about the land and the structure.

While inclusion of this paperwork is usually assumed during a sale I didn’t want this seemingly small item overlooked so we included it anyway. Of course, now a couple of months have passed and while I know where everything is, I am still trying to properly organize everything into my filing cabinets… because I didn’t have enough files already. This seems to be an ongoing project and even with the headway that I have made during the sporadic bouts of organizing, there is obviously still a lot of work to do and the number of items that need to be filed just keeps getting bigger.

I guess the sheer number of files that I have is all about wanting to have as much information available to me as possible. There are a number of things that most people would consider trash or would simply digitize and destroy the physical copy. However, more often than not, I have utilized the amassed hoard of information that I have on hand to find different items or figure out dates on short notice. Additionally, I have gone through enough computers and digital storage devices to know that just because something is digitized doesn’t mean that it can’t be lost or destroyed. For me, having both available is the best option.

And that presents another issue. Well, in reality, it is simply a project that has to be completed. All of the files that we now have about the property need to be scanned and sorted for easy reference. We obviously have the physical papers on hand but, as stated above and what will be written about again in the near future, it is prudent to have both the physical and digital copies stored and easily retrievable. More so than some of the other documents I have crammed into my drawers, we really can’t afford to lose these. After all, it is not just a house as it was when we made an offer, this is our home.