Wednesday, October 21, 2015

Digital Cleanup

The office situation at the lodge is pretty obvious to all the brethren who have ventured down into the basement. One thing that they don’t see is just how much digital clutter is accumulated on the weekly, monthly, and annual basis. Not only that but there are other documents and lists that need to be updated and organized in order for me to do my job without pulling my hair out. It is definitely a process but at least I don’t have to actually be at the lodge in order to make progress on this front. It is all on the computer and on the email server which makes it both easier and harder at the same time.

Over the summer I did my best to try and make some headway with the dozens of folders and thousands of unfiled emails but there never seems to be much progress when time is limited and the emails keep coming in. Besides, this project, while important, is well down on the list of things that I need to get done on a monthly basis. However, it seems as though there is now a time limit to this virtual endeavor as there is a new system rolling out in the spring which will switch over everything from what I know to a platform of which I am familiar but with which I do not agree.

At this point it is really a question as to how much work I want to put into this digital cleanup when I am not sure what the transition is going to mean over the next few months. I agree that the other ancillary files on the computer, those not reliant upon the online portal, should and will be updated but what about all the records being housed there? I actually believe that, having had some previous experience with the provider chosen, I should be backing everything up, copying it from the current portal, and hoping that I don’t have to manually input it later. In this highly digital age, there is something to be said about the additional security locally housed data (and hard copies) can provide.

So I guess this is all a roundabout way of saying that while the digital housekeeping will continue, it will be more strategic than productive. We are a fraternity full of history, tradition, and ritual most, if not all, of which relies on the accuracy and completeness of our records. I don’t want to run the risk of losing any of that. Sometimes it is best to stick with the way that things have always been done. At least for now.